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1. |
The
name of the Branch shall be “The CHIGWELL BRANCH” |
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2. |
The Branch accepts and supports the Objects of
the Royal Charter and Bye-laws of the Royal Society of
St. George. |
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3. |
Management of the Branch shall be vested in a
Committee consisting of a minimum of FIVE and a maximum
of NINE members including a Chairman, Secretary, and a
Treasurer, to be elected for a three year term, then
subject to re-election at an Annual General meeting
(AGM), |
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4. |
During the first three years of the existence of
the Branch, and in order to ensure continuity of
experience, a minimum of three members of the Committee,
including one of either Chairman, Treasurer or Secretary
in alternate years, shall be subject to re-election
after one year, re-election being for three years, with
further re-election as above. |
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5. |
The Committee may also elect a Deputy Chairman
and an Assistant Secretary from among its members, or
from the General Membership of the Branch. A President
may also be elected. All Committee positions will be
honorary. |
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6. |
At meetings of the Committee FOUR shall form a
quorum. The Committee shall have the power to fill
vacancies which may occur in its body until the next
AGM. The Council may appoint not more than TWO co-opted
members. |
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7. |
Ordinary membership shall be restricted to those
individuals, wherever born, being Englishmen or
Englishwomen, or their children, or remoter issue of an
Englishman or Englishwoman, or such persons as the
Branch Committee shall from time to time approve, and
who become Full Members of the RSSG. |
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8. |
Associate Social Membership is open to any
individual who does not qualify, or has not been
recommended for, Ordinary Membership, but express
themselves desirous of supporting the Objects of the
Society. Associate Members may attend but NOT vote at
General Meetings. |
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9. |
Every candidate for Membership shall be proposed
and seconded by a member of the Branch and the Committee
shall decide as to their admission. |
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10. |
The Annual Subscription shall be fixed at the
AGM, but the meeting shall take into consideration any
recommendations of the outgoing Committee and
recommendations of the Central Council of the RSSG The subscription is payable immediately
after the AGM, or upon admission in the case of new members. Any
person who is accepted for membership SIX months or more after an
AGM shall be required to pay half of the current subscription for
that year. Members are expected to pay their subscriptions by
standing order. |
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11. |
Any member whose subscription is SIX months or
more in arrears shall not be entitled to vote at a
General, Extraordinary, Special General, Council, or
AGM. If the subscription is TWELVE months in arrears
that person shall automatically cease to be a member. |
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12. |
The Branch shall pay annually to the Central
Funds of the RSSG such annual Branch dues as may be
prescribed by the Council of the Society from time to
time in respect of their members. |
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13 |
The financial year of the Branch shall close on
31st December and the AGM shall be held within THREE
months of that date, but not before the 1st of February.
TEN persons entitled to vote, being personally present,
shall form a quorum. |
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14. |
The Auditor(s) of the Branch shall be
elected annually at the AGM of the Branch. A retiring Auditor shall
be eligible for re-election. |
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15. |
At the AGM the Annual Report of the Committee and
the Hon Treasurer’s Statement of Account shall be
submitted. It shall be competent at this meeting to
discuss any matter relating to the affairs of the
Branch. |
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16. |
The Committee may convene an Extraordinary
General Meeting (EGM) of members at any time for the transaction of
business duly specified in the Notice convening the meeting, and NO
OTHER business shall be discussed. An EGM may also be convened at
the written request of not less than TEN members of the branch
stating the subject to be submitted for consideration. |
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17. |
Every Meeting shall be convened by notice posted
to members 21 DAYS before the date of the meeting. |
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18. |
At all Meetings of the Branch (except as provided
by Rule 23 below) questions shall be decided by the
majority of members present and voting, and, in case of
an equality of votes, the Chairman of the Meeting shall
have a second or casting vote. |
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19. |
Any expenditure to be incurred in connection with
matters pertaining to national or local interests shall
be authorised by the Committee. |
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20. |
The disbursement of funds for charitable purposes
shall be made annually by 31st December at the direction
of the Committee with due regard to the wishes of the
Membership. (AGM 8/6/07) |
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21 |
All donations and subscriptions received by the
Branch or any Officer thereof from the members of the
Branch or otherwise for the purpose of the Branch, and
all other assets of the Branch remaining after the
discharge of its liabilities shall be the property of
the Branch. |
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22. |
A copy of the Annual Accounts shall be sent to
the General Secretary of the Society as soon as possible
after they have been adopted, together with a list of
names and addresses of duly elected Officers, and the
number of Branch members and the numbers of all
categories of the Branch. |
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23. |
A decision to recommend the winding up or
dissolution of the Branch must be confirmed by an
Emergency General Meeting (EMERGM) of all members of the Branch (postal votes
accepted). A petition must then be made to Council of the Society
to approve dissolution of the Branch. |
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24. |
Upon the winding up or dissolution of the Branch
for any reason the balance of the funds remaining after
all liabilities of the Branch have been met shall be
transferred to the Society and, after winding up or
dissolution of the Branch, NO MEMBER or combination of
members shall be entitled to use the name of the Society
in any manner, or for any purpose, without the sanction
in writing of the Council of the Society. |
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25. |
If any Branch Member shall conduct himself or
herself in a manner which, in the opinion of the
Committee, is unbecoming a Member of the Society, the
Committee shall have the power to cause that Member’s
name to be deleted from Membership. |
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26. |
No alterations shall be made to the rules of the
Branch unless with the consent of TWO THIRDS of the
Members present and voting at an EGM specially called under Rule 16, or, if
notice is given to the Hon Secretary one month previously, at the
AGM. |
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27. |
These rules and any subsequent alterations shall
not be considered valid until formally submitted to and
approved by Council of the Society and such Rules or
alterations must be consistent with the Charter and
Bye-Laws of the Society. |
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